Document Management

Document Management

In today’s changing workplace lengthy paper-based processes are quickly being replaced with automated workflows and digitalised operational systems. The move towards a paperless office has led to major benefits in efficiency, productivity and cost savings. 

Digicorp’s professional document management solutions enable your business to manage paper and electronic documents in a single cohesive format. Documents are moved into automated workflows, processed and amended from any device and securely stored; this powerful system frees up valuable employee time giving you easier access and control over business information.

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Workflow & Process Management

A professional document management process efficiently manages your company’s systems and workflows. Available, adaptable, searchable, portable and reusable information enhances your business environment and improves the customer experience by providing faster, more accurate information.

Our intelligent technology reduces time consuming, manual tasks and automates operational processes. Simple to use drag and drop software enables you to push electronic documents into specific workflows, control document access, improve data security and create opportunities for inter and cross departmental collaboration. Keep track of workflows – see actions outstanding and individuals who’ve handled a particular document.

  1. Time and associated cost savings from reduced administration
  2. Reduced wastage with paperless office policy
  3. Increase customer satisfaction and response time
  4. Helps staff to work more efficiently and improves departmental collaboration
  5. Creates robust operational and management systems

Scanning & Data Capture

The first step to a paperless office is capturing paper bound documents. Digicorp’s smart software scans documents into compact, easy to manage file formats that can be easily searched using OCR technology (Optical Character Recognition) and converted in to editable documents for repurposing.

Improving the management of business documents is more than just implementing new technology. It involves understanding the needs and challenges your business faces, your current processes and how your staff communicate. We ensure that any solution we implement smoothly integrates with the day to day running of your business.

  1. Document related cost savings
  2. Increased employee productivity
  3. Integrates with a variety of software
  4. Secure storage

Storing & Archiving

The benefits of making the transition from a traditional paper-based to a digital storage system include cost savings, greater operational efficiency, improved security and a positive impact on your environmental policy. 

Smart management software allows documents to be digitally archived, encrypted, stored and deleted. Documents such as HR, legal or financial documents must be kept for a certain period of time due to legal requirements. Digicorp’s cloud or on-premise storage facilities formats documents so that they are easily searchable. It can even be set up to automatically delete data when it is no longer needed, further improving compliance.

  1. Save office real estate by removing filing cabinets
  2. Promote a paperless office environment
  3. Securely archive documents assisting GDPR compliance
  4. Easily search for documents
  5. Access documents on the go